Introduction

Welcome to Salad, a salary sacrifice company car scheme operated by Fleet Operations. We take your privacy very seriously and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and share your data when you use our service.

Who We Are

Fleet Operations Limited is the data controller for the personal data collected through the Salad service. We are responsible for ensuring that your personal information is handled in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

The Personal Information We Collect and Use

We may collect and use the following personal information about you and any named drivers you invite:

• Contact Information: email, phone, home address
• Driving License Information: including endorsements and restrictions
• Employment Information: gross salary, number of hours worked, income tax bracket

Both you and any named drivers will be presented, and must accept, an additional license declaration before adding driving licence information. This declaration outlines specifically how this data will be used and provides us with the required permission to check your license with the issuing authorities.

How We Use Your Personal Information

• Provide the Salad service to you
• Assess eligibility and approve requests by your employer
• Report and administer the scheme
• Share with directly related third parties to provide supporting financial services (such as early termination insurance, motor insurance, and vehicle leasing)
• Use anonymized data for analytics and troubleshooting

Who We Share Your Personal Information With

• Leasing companies
• Early termination insurance providers
• Vehicle dealerships
• Motor insurance providers
• Your employer

How Long Your Personal Information Will Be Kept

Information relating to quotes will be retained on the system while we operate the scheme with your employer. Information relating to ordered vehicles will be retained for the current tax year plus seven years, unless there is a legitimate reason to retain it for longer periods (for example, if the vehicle remains with the driver for a longer period).

Your Rights

• Access to your personal information and to certain other supplementary information that this Privacy Policy is already designed to address
• Require us to correct any mistakes in your information which we hold
• Require the erasure of personal information concerning you in certain situations
• Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
• Object at any time to processing of personal information concerning you for direct marketing
• Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
• Object in certain other situations to our continued processing of your personal information
• Otherwise restrict our processing of your personal information in certain circumstances

Keeping Your Personal Information Secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We also maintain our ISO-27001 accreditation.

Use of Cookies and Other Tracking Technologies

Our service uses cookies, but only for functional purposes.

How to Contact Us

If you have any questions or concerns about your data, you can contact our Data Protection Team at data.protection@fleetoperations.co.uk.